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City of Santa Ana
Community Development Analyst
SALARY
$38.12 - $51.10 Hourly
$6,607.00 - $8,857.00 Monthly
$79,284.00 - $106,284.00 Annually
LOCATION
Santa Ana, CA
JOB TYPE
Full-time
JOB NUMBER
2023-00736
DEPARTMENT
Community Development
OPENING DATE
07/06/2023
CLOSING DATE
7/20/2023 11:59 PM Pacific
Description
The City of Santa Ana is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a PASSION for public service. Having the best employees provides the best service to the community.
Under direction, performs responsible and professional staff work which primarily involves administering federal and state grant programs including but not limited to the Community Development Block Grant (CDBG) program, Homeless Housing, Assistance and Prevention Program (HHAP), Permanent Local Housing Allocation (PLHA), Emergency Solutions Grant (ESG) program and other grants, and ensures these programs are carried out effectively and in compliance with federal and state regulations and City requirements.
The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. The current vacancy is in the Housing Division.
Under direction, performs responsible and professional staff work which primarily involves administering federal and state grant programs including but not limited to the Community Development Block Grant (CDBG) program, Homeless Housing, Assistance and Prevention Program (HHAP), Permanent Local Housing Allocation (PLHA), Emergency Solutions Grant (ESG) program and other grants, and ensures these programs are carried out effectively and in compliance with federal and state regulations and City requirements.
The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. The current vacancy is in the Housing Division.
Essential Functions Include But Are Not Limited To
Administers the CDBG program which involves the distribution of funds among various activities, and requires the majority of grant individuals benefitting from the programs/projects be low- to moderate-income persons. Plans, manages, monitors and evaluates program activities to ensure projects are carried out effectively and in compliance with federal regulations and City requirements. Conducts surveys such as eligibility of capital improvement projects; analyzes survey results to ensure program compliance. Determines when compliance risks exist and when technical assistance is needed. Prepares contracts with program sub-recipients and provides technical assistance. Oversees the budgets and expenditures of sub-recipients; prepares grant draws; performs on-site monitoring of sub-recipients and evaluates their performance, identifying weaknesses. Ensures recipient City departments comply with federal regulations. Assists in developing various reports including the Consolidated Plan, Annual Action Plans, and Consolidated Annual Performance Report for the Department of Housing and Urban Development (HUD); carries out environmental reviews for small projects; responds to requests for information from a variety of agencies and individuals; communicates with the public, conducts community meetings to assist groups access CDBG funding; maintains financial and programmatic records, including entries in the HUD Integrated Disbursement and Information System (IDIS).
Administers the ESG program which involves the distribution of funds to non-profit service providers for eligible activities, generally including essential services related to emergency shelters, operation of emergency shelters, and homelessness prevention services. Coordinates non-profits’ application process, sets up their contracts, and finalizes their scope of work and budget. Oversees grant budgets; approves grant payments; reviews performance reports and enters their information into the HUD database.
Assists in the administration of homeless service grants, such as, but not limited to HHAP and PLHA with similar duties and responsibilities as outlined above; performs other department related work as assigned.
Administers the ESG program which involves the distribution of funds to non-profit service providers for eligible activities, generally including essential services related to emergency shelters, operation of emergency shelters, and homelessness prevention services. Coordinates non-profits’ application process, sets up their contracts, and finalizes their scope of work and budget. Oversees grant budgets; approves grant payments; reviews performance reports and enters their information into the HUD database.
Assists in the administration of homeless service grants, such as, but not limited to HHAP and PLHA with similar duties and responsibilities as outlined above; performs other department related work as assigned.
Minimum Qualifications
Two years of responsible governmental administrative experience involving grant-funded programs, and education or experience equivalent to graduation from a four year college or university with specialization in political science, public or business administration, or a closely related field; or an equivalent combination of education, training and experience which provides the following knowledge and abilities.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: principles and practices of public administration; grant management including the purpose, objectives, policies, procedures and regulations of the CDBG, ESG, HHAP and PLHA programs; principles and procedures of accounting and financial management; research techniques, methods and procedures; programs such as the City’s Lawson financial system and HUD management information system.
Skill in: the use of computers and standard business software applications such as Word, Excel and Access.
Ability to: rapidly review large amounts of information, identify errors and risk areas, analyze and identify underlying problems and suggest solutions; assemble, organize, analyze, interpret and draw sound conclusions from factual information; present findings clearly and concisely; ability to express ideas effectively both orally and in writing; present information before large groups of people; establish and maintain effective working relationships with a variety of people from different backgrounds, including non-profit agency staff, sub-recipients, and the general public.
SPECIAL REQUIREMENTS
Must possess and retain a valid California Class C driver’s license.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: principles and practices of public administration; grant management including the purpose, objectives, policies, procedures and regulations of the CDBG, ESG, HHAP and PLHA programs; principles and procedures of accounting and financial management; research techniques, methods and procedures; programs such as the City’s Lawson financial system and HUD management information system.
Skill in: the use of computers and standard business software applications such as Word, Excel and Access.
Ability to: rapidly review large amounts of information, identify errors and risk areas, analyze and identify underlying problems and suggest solutions; assemble, organize, analyze, interpret and draw sound conclusions from factual information; present findings clearly and concisely; ability to express ideas effectively both orally and in writing; present information before large groups of people; establish and maintain effective working relationships with a variety of people from different backgrounds, including non-profit agency staff, sub-recipients, and the general public.
SPECIAL REQUIREMENTS
Must possess and retain a valid California Class C driver’s license.
Selection Process
All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.
Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:
Writing Skills Examination (Qualifying) : ( Tentatively scheduled for July 20-24, 2023 ) Will evaluate the candidates' ability to write and produce quality, properly formatted, error-free correspondence using a computer.
Oral Interview Examination (Weight of 100%) : ( Tentatively scheduled for August 8, 2023 ) Will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list.
The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%.
The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.
Agency
City of Santa Ana
Address
Human Resources, M-24
PO Box 1988
Santa Ana, California, 92702
Phone
714-647-5340
Website
http://www.santa-ana.org
Community Development Analyst Supplemental Questionnaire
How many years of responsible governmental administrative experience involving grant-funded programs do you possess? (Your experience stated on your application must support this response.)
None
Less than 1 year
At least 1 year, less than 2 years
At least 2 years, less than 3 years
At least 4 years or more
What is the highest level of education that you have completed?
Did not graduate high
Graduated high school / obtained GED
Completed some college level coursework or obtained
Obtained Bachelor's degree
Obtained Graduate degree
Please describe in detail your responsible governmental administrative experience involving grant-funded programs. If none, type N/A. (Your experience stated on your application must support this response.)
Describe your experience reviewing and analyzing grant sub-recipient invoices. Provide an example of your most difficult situation with a sub-recipient regarding amounts billed and how you resolved the matter. If none, type N/A.
What level of experience or familiarity do you have with the IDIS system, HMIS and/or with the Lawson financial system? If none, type N/A.
Please describe your experience as a liaison between other local government agencies, community stakeholders and non-profit organizations. If none, type N/A.
* Required Question
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